🤖 Automate your most time-consuming tasks [Workshop]

Hey there.

To stay ahead of AI, all professionals should be exploring ways to automate parts of their role.

And while asking a question, and getting an answer, can definitely help you make progress, members of The Rundown AI University have been building momentum by taking a different approach.

Instead of just turning to AI when they're stuck, or using disconnected prompts at random parts of their workflows, our members are building automated systems that work for them continuously in the background — connecting their existing tools, monitoring information streams, and taking action without needing to be prompted.

AI shouldn’t be limited by your availability.

Here's what you can achieve by creating similar systems today:

1. Reclaim hours lost to inbox management

The average professional spends 28% of their workweek on email. That's over 11 hours every week. 

If your day involves a lot of opening messages, deciding which ones are important, crafting responses, and manually tracking follow-ups, it probably shouldn't.

With an AI assistant monitoring your communications, your workflow would transform completely:

• Important messages are automatically identified and flagged based on your priorities

• Contextual responses are drafted using your writing style and communication history

• Follow-ups are scheduled and sent when someone doesn't reply within your preferred timeframe

• Email content is converted into tasks and added to your project management system

You’re guaranteed to save time every week — whether you’re a sales representative automatically following up with leads at optimal intervals, a customer support manager prioritizing urgent issues without constant inbox monitoring, a marketing specialist capturing and organizing campaign feedback automatically, or a consultant tracking client communications across multiple projects simultaneously.

2. Eliminate the headache of scheduling

Meetings can be one of the most frustrating productivity drains in a work week. 

The current process is extremely inefficient: emails suggesting times, checking multiple calendars, accounting for time zones, finding a suitable meeting room or virtual link, and sending invitations—all manual steps that happen thousands of times across an organization.

The right AI assistant would upgrade this entire process:

• Meeting requests from any platform (email, Slack, text) are automatically captured

• Your calendar is checked for availability based on your personal scheduling rules

• Optimal time slots are suggested to all participants

• Calendar invitations with all necessary details are created and distributed

• Follow-up reminders are sent to ensure preparation

This is an instant productivity boost for founders and team leaders coordinating multiple schedules across departments, salespeople who can offer immediate meeting options to hot prospects, project managers coordinating team sessions around key milestones, and freelancers balancing multiple client relationships efficiently.

3. Create your personal intelligence briefing system

Information overload has become of the most challenging parts of knowledge work. The average professional tracks information across multiple applications and has important context scattered across emails, documents, chat platforms, project management tools, and specialized software.

This often leads to missed updates, redundant work, and constant context switching — with 40% of productivity lost just transitioning between different information sources.

A smart agent can become your personal intelligence service:

• Information is gathered regularly from all your digital platforms and sources

• Content is organized by project, priority, or any dimension you specify

• Insights are synthesized into functional summaries

• Personalized briefings are delivered when and how you want them

This opens up entirely new possibilities for researchers tracking developments across multiple sources and studies, investors monitoring market signals and company updates, journalists following breaking stories and background context, and strategists maintaining awareness of industry trends and disruptions.

These systems might sound advanced, but they're being built right now by professionals — including early adopters with no coding experience. 

And this Friday, you can learn exactly how they're doing it.

Tomorrow at 4 PM EST, Dr. Alvaro Cintas is hosting a workshop where you'll learn:

• How to create an AI-powered personal assistant that connects with Telegram

• Setting up multi-step workflows with AI agents that can respond, schedule, summarize, and more

• Real-world use cases like meeting schedulers, and AI helpers for daily routines

By the end of the workshop, you'll have your own AI assistant that speeds up your workflow with personalised, no-code workflows.

Unlock access to the workshop and learn how to build your own AI assistant with a 14-day trial at The Rundown AI University.

Stay curious, 

Rowan & The Rundown Team

P.S. The most valuable AI might be the one that runs while you sleep. The time taken to build an automated assistant is paid back with a system that can work for you, 24/7, silently in the background. Learn how to create your own by starting your 14-day trial here.