⚡ Stop doing these tasks manually (AI can do them better)

Hey there.

Your AI should do more than answer one-off questions.

To keep up—professionally—you need systems that handle repetitive tasks, gather intelligence, and take action without constant supervision.

Inside The Rundown AI University, we’re helping members stay on the right side of the growing productivity gap:

On one side: professionals trapped in manual workflows, spending hours on tasks that could be automated. 

On the other: forward-thinkers who've set up intelligent systems that handle these same tasks automatically — often with better results.

This week, we shared three new updates to help transform how our members work:

Scale personalized communication without scaling your time

Until recently, when it comes to outreach, many professionals have struggled with either sending generic messages to everyone or spending hours on small-scale personalized outreach. On their own, neither approach delivers optimal results.

Now, you don’t have to trade personalization for efficiency.

Forward-thinking professionals are building their own workflow automations that:

• Transform static contact lists into dynamic outreach engines

• Generate highly personalized messages based on recipient research

• Schedule and send communications at optimal times

• Track responses and trigger appropriate follow-ups

Real-world applications:

• Job seekers automating personalized outreach to hiring managers with relevant skills and experience

• Content creators scaling reader outreach with tailored article recommendations

• HR professionals sending customized onboarding sequences to new employees

• Researchers connecting with potential collaborators based on shared interests

• Marketers creating audience segments with tailored messaging for each group

What previously consumed 2-3 hours daily is now close to automatic — with higher quality personalization than manual methods could achieve.

Start a 14-day trial to watch "Automate your sales outreach with personalized emails" and transform how you connect with people who matter to your success.

Walk into every meeting fully prepared (without the prep time)

The average professional spends 38 minutes researching before each significant meeting — reviewing previous interactions, gathering background information, and preparing talking points.

For every 3 meetings, that's nearly 2 hours of preparation time.

AI-powered meeting assistants are now helping professionals:

• Instantly generate comprehensive profiles on meeting participants

• Analyze previous communications to identify key discussion points

• Uncover recent developments relevant to the conversation

• Prepare strategic talking points based on relationship history

Real-world applications:

• Project managers preparing for team check-ins with instant status updates

• Healthcare providers reviewing patient history before appointments

• Students prepping for professor office hours or study groups

• Remote workers getting context before virtual meetings

• Non-profit staff preparing for donor or volunteer discussions

These workflows are helping professionals walk into every conversation fully informed—recalling exactly what was discussed last time, what's happened since, and what to focus on next—without spending precious time on manual research.

Start a 14-day trial to watch "Prepare for meetings instantly with Claude AI assistant" and reclaim hours of preparation time each week.

Streamline technical tasks with simple conversations

You shouldn't need a computer science degree to automate repetitive tasks on your computer.

A new generation of AI-powered terminal tools is letting everyday professionals use plain English to control their computers and automate tedious work that previously required coding skills.

With natural language commands, anyone can now:

• Organize and transform files and folders ("Move all PDFs from Downloads to a new folder called 'Reports'")

• Extract and analyze information from documents ("Summarize all text files in this folder")

• Process images and media in batches ("Resize all these photos for social media")

• Create templates and generate content ("Make an invoice template based on this spreadsheet")

• Schedule recurring tasks ("Back up my Documents folder every Friday")

Real-world applications:

• Office administrators automating document organization and processing

• Researchers extracting and summarizing information from academic papers

• Marketing professionals batch-processing images for campaigns

• Freelancers generating templates for client deliverables

• Students organizing and analyzing study materials

Tasks that would typically require hours of manual work (or hiring a developer) can now be accomplished in minutes with simple, conversational prompts and determined iteration.

Start a 14-day trial to watch "Turn your terminal into an AI automation assistant" and transform mundane technical tasks into simple conversations.

We're helping thousands of professionals connect these automations into comprehensive workflows that save hours each day, and result in better outcomes.

Whether it’s initial research and outreach, or meeting preparation and task execution, or any combination of our other 300+ use cases, The Rundown AI University is designed to continuously accelerate your productivity.

Learn how to implement these automation systems in your own workflows with a 14-day free trial to The Rundown AI University.

Stay curious,

Rowan & The Rundown Team

P.S. These automation guides were all released this week. Access our complete library of courses, guides, and workshop recording by starting your 14-day trial here.