🤝 The AI teammates handling your comms

How top performers will outsource entire communication channels...

March 31, 2025

Hey there.

The experience and expertise that got you to this point in your career won't be enough to keep you ahead.

Doing everything yourself is becoming a competitive disadvantage.

Because the top performers will be the professionals building entire teams of AI specialists that they can outsource large sections of their job to.

Instead of relying on AI assistants that need to be constantly guided, they’ll be creating their very own specialized ‘teammates’ to independently handle tasks on their to-do list.

Recently, we’ve invited experts into The Rundown AI University to help our members delegate important parts of their workflows.

Here are four communication specialists you can add to your team today:

The voice agent that represents your brand on calls

Phone calls are a business necessity that drain hours from your day. Every call answered means another task interrupted and every voicemail creates follow-up work. As a result, scaling phone operations has always meant hiring more people.

This overwhelming communication channel can now be managed by an AI agent that:

  • Handles incoming customer inquiries with consistent, brand-aligned responses

  • Makes outbound calls to follow up with prospects and customers

  • Manages appointment scheduling and confirmation calls

  • Updates your CRM with detailed call notes automatically

Now you can customize voice agents to your specific workflows and connect them directly to your existing systems. With thousands of developers now using voice agents to orchestrate millions of calls monthly, this technology has moved from experimental to production-ready.

The lead qualification specialist that handles your outreach

The unfortunate reality of sales is that most leads never receive quality follow-up. Manual outreach is time-consuming, personalization is difficult to scale, and most salespeople can only manage a limited number of prospects effectively.

Now you can hire build an AI sales development rep that:

  • Qualifies incoming leads based on your specific criteria

  • Researches prospect details to craft truly personalized outreach

  • Sends perfectly timed follow-up messages without reminders

  • Prepares comprehensive briefings before your sales calls

Zapier's AI Agents can transform your entire lead qualification system into an automated process that connects directly with your CRM, email platforms, and research tools — allowing you to create a fully functional system that processes high volumes of leads and personalizes outreach without requiring constant guidance.

The media specialist that tells your brand story

The pressure to produce visual content for multiple platforms is relentless. Social media demands fresh posts daily, marketing campaigns need custom images, presentation decks need custom media, and video content is increasingly essential but time-consuming to create.

This content creation bottleneck can now be removed by an AI platform that:

  • Transforms your text descriptions into professional visual assets

  • Converts static images into engaging video content

  • Adapts existing content to different platform requirements and formats

  • Maintains consistent brand aesthetics across all your channels

Kling AI's platform specializes in transforming creative vision into production-quality content with features like image-to-video generation, 3D face reconstruction, and advanced motion effects. Their system enables you to communicate your brand story visually across every channel without the constraints of traditional production.

The information organizer that connects your systems

The constant stream of emails, notifications, and meeting invites creates a daily struggle to stay prepared. Important context gets lost between systems, meeting preparation gets squeezed into the last few minutes, and you waste valuable time just piecing together information.

This coordination challenge can now be handled by a custom-built AI teammate that:

  • Monitors your email, calendar, and messaging platforms

  • Gathers relevant information before meetings and calls

  • Delivers concise briefings with exactly what you need to know

  • Operates continuously in the background while you focus elsewhere

Gumloop's workflow automation platform allows you to build reliable AI systems that analyze emails, Slack notifications, and customer data to deliver pre-meeting briefings via text. There are huge benefits to learning how to seamlessly integrate multiple data sources into a unified information flow that ensures you're always prepared for your next interaction.

The future of professional productivity is certain to involve expanding your own team with AI specialists that manage entire functions independently. 

That’s how early adopters will completely change what they can accomplish before any of their peers.

Stay curious,

Rowan & The Rundown Team

P.S. Tomorrow's live workshop gives you the opportunity to ask Gumloop’s founder, Max Brodeur-Urbas, specific questions about automating AI workflows for your unique situation. Max is also offering all of our members two months of free access to Gumloop. Join tomorrow’s session, or unlock access to the replay, by starting your 14-day trial here.